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If you’re in the HVAC industry, then you know just how important it is to have a comprehensive maintenance agreement with your customers. A proper maintenance agreement not only ensures that your HVAC systems are functioning optimally, but it also protects both you and your customers in the event of any issues or disputes.

However, it can be challenging to create an effective and professional-looking maintenance agreement that contains all the necessary elements. That’s why we’ve put together this HVAC maintenance agreement sample to help guide you.

Introduction

The introduction should include an overview of the purpose and scope of the maintenance agreement. It should also clearly outline the responsibilities of both the customer and the HVAC company.

Scope of Agreement

This section should detail the specific services that will be provided as part of the maintenance agreement. It should also include the frequency of maintenance and any exclusions.

Fees and Payment Terms

This portion of the agreement should outline the costs associated with the maintenance services. It should include the payment frequency and any late payment fees.

Term and Termination

The term and termination section should detail the duration of the maintenance agreement and the conditions for termination. This section should also include information on automatic renewal.

Warranties and Limitations of Liability

It’s important to include a section on warranties and limitations of liability. This should specify what warranties are provided by the HVAC company and any limitations of liability for damages.

Indemnification

This section should detail the indemnification responsibilities of both parties and include a provision that the HVAC company will hold the customer harmless from any third-party claims related to the maintenance services.

Dispute Resolution

The dispute resolution section should outline how any disputes between the customer and the HVAC company will be resolved, such as through arbitration or mediation.

Governing Law

This section should specify the governing law of the contract, which is typically the law of the state in which the HVAC company is based.

Signatures

The final section of the agreement should include spaces for both the customer and the HVAC company representative to sign and date the document.

Conclusion

Creating an HVAC maintenance agreement may seem like a daunting task, but with this sample as a guide, you can create a professional and comprehensive agreement that protects both you and your customers. Make sure to consult with legal counsel to ensure your agreement is legally binding and covers all necessary elements.